Tip 179 – Easily Force Word to Keep Words or Numbers Together

DOWNLOAD PDF If you find that Word splits a person’s name or phone number across a line break you can stop this from happening by replacing the space between the words with a non-breaking space. This non-breaking space looks like a regular space but it keeps the words either side of it together always. To […]

Tip 178 – Quickly Insert a Shape, Image or Text Box into Word

DOWNLOAD PDF If you often use a particular shape, image or textbox in your documents you can speed up creating it by saving the formatted object as a Quick Part. To begin, first create the shape, image or textbox and format it as desired. Select it and choose Insert > Quick Parts > Save Selection […]

Tip 170 – Fast Font Resizing in Word

DOWNLOAD PDF To quickly change the font size of text in a Word document, select the text and press Control + ] to make the font bigger and Control + [ to make it smaller. You will alter the size value one point at a time. Alternately, use Control + Shift + > and Control […]

Tip 168 – Stay Safe by Automatically Backing Up your Word Documents

DOWNLOAD PDF To ensure you always have a backup of your work you can set Word to create a backup of your Word file every time you save it. To do this, in Word 2010 & 2013 choose File > Options > Advanced and scroll to find the Save options. check the Always create backup […]

Tip 165 – Quickly Adjust the Spacing Between Lines in Word

DOWNLOAD PDF You can adjust the spacing between lines in a paragraph in Word to be as large or small as you desire. To do this, click inside the paragraph and on the Home tab of the ribbon click the Line and Paragraph Spacing button. Click the desired spacing from the list or choose Line […]

Tip 163 – Quickly Insert Outlook Addresses Into Word Documents

DOWNLOAD PDF To add addresses from Outlook into Word documents, add the Address Book to the Quick Access Toolbar (QAT). Click the Customize Quick Access Toolbar button and choose More Commands. Choose All Commands from the first dropdown, locate the Address Book entry and click to add it to the QAT. Then, to add an […]

Tip 162 – Quickly Return to Where You Last Edited a Word Document

DOWNLOAD PDF When you’re part way through working on a document you can return to where you were last editing the document easily when you reopen it. To do this, open the document again and press Shift+F5 to go back to where you were last working. You can also use Shift + F5 in an […]

Tip 161 – Quickly remove extra spacing between paragraphs in Word

DOWNLOAD PDF You can quickly remove the extra spacing between paragraphs in a Word document using the Replace tool. Choose Replace on the Home tab (or press Control + H) to open the Replace dialog. In the Find box type ^p^p and in the Replace box type ^p. Click Replace All to remove all the […]

Tip 159 – Quickly format headings in Word

DOWNLOAD PDF The heading styles Heading1, Heading2 and Heading3 are useful for formatting headings in Word. You can instantly apply any of them to a heading in a Word document by clicking in the heading and press Alt + Control + 1 for Heading1, Alt + Control + 2 for Heading2, and Alt + Control […]

Positioning a picture in Word

Once you have inserted an image into a Word document, there are several ways you can position it and control how any text in your document should be arranged to accommodate the image. By default Word inserts pictures in line with text which means the image is fixed to the line of text it was […]