Tip 249 – Scroll through your emails with the space bar

DOWNLOAD PDF If you have a lot of emails you need to read in a folder, select the first one and then press the space key to scroll to the bottom of the email. Once you reach the bottom of that email, the next email in the list will open, and so on. To turn […]

Tip 245 – Use search folders to save time on regular searches

DOWNLOAD PDF If you perform the same search in Outlook on a regular basis, use a search folder to quickly see live results with a click of a button. Right click “Search Folders” at the bottom of your folder list in Outlook and select “New Search Folder”. Scroll to the bottom of the options provided […]

Tip 240 – Use simple words to set dates in Outlook appointments

DOWNLOAD PDF If you need to set up an appointment in Outlook for next Tuesday, or this time next month, rather than spend time looking up the date, just type “Next Tuesday” or “Next Month” in the date field and then press the Tab key and Outlook will automatically insert the date for you. This […]

Tip 236 – Quickly attach a file to an email reply

DOWNLOAD PDF Rather than click the “Attach File” button and click through levels of folders to find and attach a file, you can simply copy the file, and then click in the body of your email and paste it. This is especially quick if you already have the folder that contains the file open, or […]

Tip 220 – Open Outlook Automatically Showing the Folder of your Choice

DOWNLOAD PDF If you always check a particular folder when you open Outlook you can set Outlook so it opens automatically to show that folder. To do this, choose Tools > Options. Click Other > Advanced Options and in the Outlook Start and Exit settings, locate the Start Outlook In This Folder option, click Browse […]

Tip 212 – Smarter address entry in Outlook using the Check Address dialog

DOWNLOAD PDF When adding a new contact in Outlook you can type their address into the multi-line Address box on the screen. However the process is easier still if you click the Address box itself to display the Check Address dialog. This detailed dialog includes prompts for the information required such as Street, City, State, […]

Tip 210 – Find Outlook Mail Folders More Quickly

DOWNLOAD PDF When you have a more than one email account your Outlook folder pane may become crowded making it difficult to find those folders that you use most often. To simplify finding your often used folders, right click each in turn and choose Show in Favorites. These folders will then appear in the Favorites […]

Tip 206 – Quickly set up your working week in Outlook

DOWNLOAD PDF Not everyone works 9-5 Monday to Friday so Outlook lets you configure working weeks to suit your schedule. To do this, choose File > Options > Calendar. Set the Work week checkboxes for the days you work and set the Start time and End time. Set your preferred First day of week and […]

Tip 205 – Create Events and Event Reminders in Outlook

DOWNLOAD PDF Use Outlook events as reminders for anything that falls on a day rather than a specific time such as Birthdays, Tradeshows, Seminars and Vacations. To create an event in the Calendar choose New Items > All Day Event and type the event details and select the date. The reminder for an event defaults […]

Tip 200 – Quickly turn an email into a File

DOWNLOAD PDF When you have an Outlook message that contains information you want to keep and use elsewhere, you can make a copy of the email as a file. To do this, from the Inbox locate the message and hold the Control key as you drag and drop it onto your desktop. The email will […]