Keeping Outlook Email Accounts Separate

If you use multiple email addresses and wish to separate your work emails from your personal emails, or would like to keep your childrens’ emails separate from your own, you can do this within the same user account.

By using profiles, you can have multiple Outlook profiles, each with its own separate set of email accounts, folders, calendar, contacts and everything else Outlook offers. This is a great way to keep personal emails out of the way during work hours, or your childrens’ emails separate from your own, without having to create a separate user account.

Press the Windows key on your keyboard and then type the word “Control”. Click the word “Control Panel” that should show up in the search results. Next click the “User Accounts and Family Safety” heading and then click on the “Mail” icon. If your Control Panel is set to show Icons rather than categories, the “Mail” icon will be available from the main “Control Panel” screen.

Now click on the “Show Profiles” button and click “Add…”. Enter a name for this profile, and then click the “OK” button. You will now be asked to set up an email address for this profile. If you need help with this, refer to the articles in Issue 12. Once the account is set up, click the “Finish” button.

If both profiles are going to be used on a regular basis, tick the “Prompt for a profile to be used” option, and then click “OK”. This will close the Mail window. To start using your new profile, open Outlook and you will be prompted to select one of your profiles from a drop-down list.

Select the profile you want to use, and then click the “OK” button. Outlook will open and function as normal, except only the email addresses and other items related to the selected profile will be visible. To swap across to another profile, you need to close Outlook and open it again, choosing the profile you want to open.